Sponsored accounts are available for individuals that are not employed by the University of Louisville but have a valid business or academic relationship that requires the account(s) and/or access. Some valid reasons for sponsoring an account are:
Visiting academic groups
Temporary or visiting instructors if no other process for provisioning is currently in place
Third party doing administrative or academic business for or with a university entity needing technical access
Accounts can only be requested by a Unit Business Manager / or the designated Tier I for the unit and approved by a VP or Dean, Dept. Chair (academic), supervisor (administrative) or designee. The account request must include the specific purpose (business or academic) of the sponsorship and the access restricted to only information and resources required for the specified purpose.
To request a sponsored account, follow the instructions below:
On Step 1 (“Select a user”), click the “CREATE NEW USER” button on the right hand corner of the screen. A new window will appear.
In the new window, on Step 1 (“User Type”), select “Sponsored Account” from the dropdown menu. If needed, click the “NEXT” button.
Complete the requested information, including the first full name of the sponsored user, the full last name of the sponsored user, and the birthday of the sponsored user. Indicate if the sponsored user needs access to email. If needed, enter your speed type and department number; and verify the manager’s information (i.e., the University staff/faculty member who will be responsible for the sponsored user and the associated account). If the manager needs to be changed, click “Select a Different Manager” on the right side of the window. Then, click the “DONE” button.
Requesting email access for a sponsored user incurs an extra charge to your department.
If access to email is not needed for your sponsored user, type “N/A” next to “Speed Type” and “Department Number”.
Resources may incur additional charges.
The maximum time before the expiration/renewal date of a sponsored account is 6 months. For example, if you request a service account on July 1st, 2022, the latest renewal date is January 1st, 2023.
Please be as specific as possible when entering comments. Please include the reason you need the sponsored account, including what systems the sponsored user will be using (e.g., iRIS).
Once your request is successfully submitted, a confirmation message will appear.
You will receive an email when your sponsored account is created and processed.
After the sponsored account is created and processed, have the sponsored user activate their sponsored account. When the sponsored user activates their account, they will be able to set a password for their sponsored account and enter recovery information.