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Pronouns are added to your profile card, which is displayed to users who look up your contact information. Pronouns can be seen by anyone who looks up your information using Microsoft 365 applications (e.g., Outlook and Teams).

Follow the steps below to add your pronouns to Outlook and Teams. Office365 might take 12-24 hours to update your account after you save your choices.

When you add pronouns using Teams, they automatically populate to Outlook. When you add pronouns using Outlook, they automatically populate to Teams. You do not need to add pronouns separately to each application.

To add your pronouns to your profile using Microsoft Teams, follow the steps below.

Open your Microsoft Teams application, and click on your name or profile photo in the top right corner.

ITSKB > Adding Pronouns to Microsoft Outlook and Teams > STep 1 (click profile photo or name).png

Click your name and email address.

ITSKB > Adding Pronouns to Microsoft Outlook and Teams > Step 2 (click name and email address).png

Your Profile card will appear. On your profile card, click + Pronouns.

ITSKB > Adding Pronouns to Microsoft Outlook and Teams > Step 3 (click + Pronouns).jpg

Enter your pronouns. You can select from examples or enter your own, and you can have multiple sets of pronouns listed on your profile (e.g., he/him and they/them). After selecting/entering your pronouns, click the Save button.

There is a 32-character limit for each set of custom pronouns.

After saving, your pronouns will appear on your profile card.

ITSKB > Adding Pronouns to Microsoft Outlook and Teams > Step 5 (pronouns on profile card).png

To update your pronouns, click on the pronouns listed on your profile card.

To add your pronouns using Outlook, follow the steps below.

Log into Outlook on the web, and click People in the left navigation pane.

This process will not work using the Outlook application. You must use Outlook on the web for this process.

ITSKB > Adding Pronouns to Microsoft Outlook and Teams > Step 1a - Click People.png

Search for yourself in the Search bar. Find yourself in the search results, and click your name.

You cannot change other people’s pronouns. You can only change your own.

ITSKB > Adding Pronouns to Microsoft Outlook and Teams > Step 2a (click contact information).png

Click + Pronouns.

Enter your pronouns. You can select from example or enter your own, and you can have multiple sets of pronouns listed on your profile (e.g., he/him and they/them. After selecting/entering your pronouns, click the Save button.

There is a 32-character limit for each custom set of pronouns.

ITSKB > Adding Pronouns to Microsoft Outlook and Teams > Step 4 (select pronouns).png

Your pronouns will appear on your profile card.

To update your pronouns, click on the pronouns listed on your profile card.

Need help? Contact our HelpDesk at 502-852-7997 or at help.louisville.edu.