Opening and Closing Accounts
- Chris Weaver
- Shane Nuckolls
Students are allowed to keep their computer accounts at the University of Louisville for 2 years past their last enrolled term, or for as long as they are admitted for a current or future term or currently enrolled.
Student Accounts
Semester | Accounts are Activated | Accounts are Closed |
|---|---|---|
Semester | Accounts are Activated | Accounts are Closed |
All Terms | Accounts will open when the student is admitted or enrolled for a current or future term | In February, student accounts will close if the student is not currently admitted or has not been in enrolled status for the last 2 years. |
In October, student accounts will close if the student is not currently admitted or has not been in enrolled status for the last 2 years. | ||
Opening and Closing Employee Accounts
Employees are allowed to keep their computer accounts at the University of Louisville as long as they are actively employed. Accounts are created or reopened the day the user is officially employed according to the Human Resources information in the University’s PeopleSoft system. Accounts are closed the day the user is officially terminated from the University of Louisville. No notifications are sent.
Part Time Lecturers (PTLs) are an exception to the above process. These include employees whose pay groups are L12, L11, F11, F51, or G12. Their accounts are closed twice a year. General time frames are listed in the table below. A note is sent to the Part Time Lecturers before the account is closed.
Employees
Accounts are Activated | Accounts are Closed | Accounts are Closed for PTLs |
|---|---|---|
On the employee's first day according to the information in the Human Resources system | On the day after the employee's actual last day worked according to the information in the Human Resources system. | Twice a year: Late February or early March if the PTL employee is not employed. September or early October if the PTL employee is not employed. |
Retirees
Retirees can now keep their UofL email accounts after retirement. Alternatively Retirees can opt not to use this account and instead use the email forwarding service to keep receiving new email sent to their UofL address to an outside email address.
PLEASE NOTE: If a retiree does not access their email within one year the email will be closed due to lack of use.